SURPLUS MATERIALS POLICY

 

The Albemarle Regional Library Board of Trustees, as the governing agency, establishes surplus policies as pertains to its member libraries. Unless otherwise adopted, the ARL Board of Trustees designates the Regional Director to oversee the disposition of all surplus materials. For the purpose of this policy, materials are not limited to print and audiovisual materials, but include technology components, furniture, etc., including fixed assets whose purchase price may have exceeded $2,500.

 

Materials are the property of the Albemarle Regional Library. All reasonable efforts to place items no longer needed in one branch in another branch will be made prior to the decision to declare them surplus.

 

Book withdrawal is an important aspect of collection development. When library books lose the value for which they were originally selected, they should be withdrawn so that the collection remains vital and useful. The withdrawal of books is based on the following guidelines:

 

1. To remove physically worn out or damaged volumes from the library.

 

2. To eliminate books containing obsolete information.

 

3. To remove duplicate copies of titles that have waned in popularity, eliminating those most physically damaged or worn.

 

4. In part, decisions will be made based on acceptable professional practices, such as those described in the CREW method and the professional judgment of the Library Director or designated staff. The library's rule of thumb on most materials is that if it has not been checked out in five years it may be discarded. Points to consider include the current popularity of the author and the historical and literary significance of the material in question. When necessary, local specialists may be consulted to determine the continued relevance and reliability of materials.

 

Disposition of Withdrawn Materials:

 

 All materials withdrawn from the collection should be stamped as "discarded" or "withdrawn.

 

Recommended disposition of discarded materials include but are not limited to: Book sales; schools, daycares, community non-profit organizations; recycle; landfill as last resort.

 

Adopted April 29, 2009 by the Albemarle Regional Library Board of Trustees